COVID-19 Coronavirus – Club Status And Risk Assessment

Dear Members,

Return to restricted play at CPLTC

All Government health and social distancing guidelines are to be followed – social distancing of two meters (where possible) and existing Corona virus health guidelines. The continuance of tennis depends on all members respecting and following this notice. In these circumstances, Tennis can be played in the following restricted circumstances.

Venue management

  • The Committee will oversee and maintain implementation of these measures which are for strict compliance.

Pre-attendance symptom check

Anyone attending this venue should self assess for COVID 19 symptoms. If you have or anyone you live with has:

  • High temperature;
  • A new continuous cough;
  • A loss of, or change to their smell or taste;
  • You should not leave home to participate in tennis.
  • If you have demonstrated any of the above symptoms, you should follow NHS and PHE guidance on self-isolation.

NHS Test and Trace

If anyone at the venue develops symptoms of COVID 19 they should follow the Government’s “Test and Trace” guidelines published on the Gov.uk website. To assist NHS Test and Trace, CPLTC keep records via Clubspark of attendees for 21 days. For social tennis and Bar users an attendance list will be kept. For service of food and drink at the club the requirement for NHS Test & Trace records is mandatory from 18/9/20. See NHS Covid-19 app QR code for checking-in below under “Catering”.

Tennis activity

  • Singles and Doubles can be played, and competitions providing distancing and COVID 19 secure guidelines are followed.
  • For Social tennis the club is providing sets of balls for each of the days, LTA guidance is to wash hands before and after using these balls.
  • Coaching may take place with up to six people including coach, 15 for juniors.
  • Maintain social distancing at all times
  • Restrictions on group numbers vary depending on if the activity is informal social. Play or organised group activity:
    • Informal social play
      • For informal social play, from Monday 14 September group size is limited to a maximum of six people by law. This means you can play tennis providing people only meet up with no more than 5 other people from different households and observe social distancing guidelines
      • People should not go to a tennis venue socially in groups of more than six
    • Organised activity
      • The government has confirmed that organised activity for larger groups, including (1)coached sessions, (2)club nights (this is organised social tennis on Thursday morning, Friday evenings, Sunday mornings and team practice on Wednesday evenings) and (3)competitions is permitted as an exception to the limit of six, provided the activity is in accordance with the COVID-19 Secure guidelines published by the LTA for venues, coaches, players and competitions. Participants should be organised into sub-groups of no more than six (6) people (excluding coaches) and these sub-groups should stay separate from each other and not mix during the session. The Government has made it clear that organised larger group tennis activity is only permitted where this is the case
      • Any larger group tennis activity is only permitted subject to thorough risk assessment and event delivery plan., where clear risk mitigation measures are in place
      • The LTA recommends no more than 12 players on one full-size court and surrounding areas at any one time, to ensure social distancing can be maintained at all times. Mostly there will be fewer, but a scenario where this could apply is red stage tennis for children.

Coaching

Head Coach Lee Duncan and Coach Darren have a separate risk assessment that allows for safe individual and group coaching – up to 6 including the coach, 15 for children.

Supervision and spectating

  • Where attendance of a parent / guardian (non-competitor) is required, it is permitted, but should be off court and limited to one per player where possible.
  • Supporters, parents and other spectators should remain socially distanced whilst attending events.. Spectator groups must be limited to six person gathering limits and spread out, in line with Government advice.

Social distancing

  • Players please do not congregate on or around the court before or after play.
  • Attendees should limit their interactions with anyone outside the group they are attending the venue with (eg players on another court or in a different coaching group) and they should maintain social distancing from those they do not live with or are in a support bubble with.

Health, safety and hygiene

  • Members are expected to take personal responsibility for carrying their own hand sanitisers / wipes / in their bags for their own use as appropriate.
  • First aid kit is situated in the small brown plastic shed to the left of the clubhouse (by the barbeque and de-fibrillator).
  • A wall mounted hand sanitiser will be on the clubhouse wall by the entrance.
  • Please do not lock court gates, leave them open. This avoids unnecessary touchpoints.
  • The toilets and washing facilities are checked daily including soap and sanitisers.
  • If someone who has played at Cranston develops symptoms of Covid-19 they should be directed to follow the `Government’s “test and trace” guidelines, – see Gov.uk website.

Outdoor facilities

  • Nets are at the appropriate height. Handles have been removed. Please do not touch.
  • Clay courts 1 and 2. These courts can be used but the courts are not to be dragged after play other than by the nominated person – the Groundsman. The exception to this is by players playing competitive matches eg box league. In this case, use your own wipes, or wipes are available in the Clubhouse – for wiping the drag handles.
  • Any unnecessary equipment and items are to be removed from courts (eg benches).
  • Appropriate cleaning measures are to be in place for any items that remain in place.

Indoor facilities

  • The Bar is open with social distancing measures in place, a one way system, and register for “Test and Trace” records.
  • Changing rooms and facilities are available for use from 25th July. However, we encourage players to change before arrival and shower at home. The Clubhouse is open in these circumstances; Use of toilet, washing facilities and for purchase of food and drink, turning floodlights on and off.

Court booking and payments

  • Members must now book courts using either Clubspark Booker app (available from the App store on your mobile phone) or Clubspark website. It is straightforward to book a court.
  • The exception to this is social tennis where time slots are pre-allocated.

Court access

  • Court users should clean their hands with alcohol gel should they touch any shared surfaces – gates should be left open.
  • In car park and at entrances to courts, do not wait or loiter to avoid encounters with others, practising 2 metre social distancing.

Equipment

  • Use your own equipment. Use your own racket. Bring and handle your own tennis balls. Mark them so you can identify them. However, use of communal rackets is now permitted subject to thorough cleaning measures between use.

Competition

  • Internal box leagues are now running.
  • LTA approved competitions (Grade 6) such as:
    • Match play and County and District leagues can take place outside in line with the Government’s guidance on organising outdoor sport and physical activity participation events.
    • Friendly matches between clubs/counties, Team Challenge, Quorn Family tennis Cup and internal club competition can also restart outdoors in line with Government guidance. NB. Off court individuals should limit social interaction with others and not socialise in groups of more than six (6).

Catering

  • The Bar is open in line with the Government’s latest guidance on Gov.uk.
  • The bar is open for table service only.
  • The bar must close by 10pm. This includes “drinking-up time”, so “last orders” are 9.30pm in line with pubs in England.
  • There are limits on gatherings being managed within the bar.
  • QR code posters will be at the club for scanning to check-in via NHS Test & Trace. The app is downloadable from the App store and is called NHS Covid-19.
  • Please ensure you are signed in on arrival for NHS “Test and Trace” record keeping.
  • Face coverings are to be worn in the bar at all times, except when seated at a table for food and drink.
  • Please pay by “Contactless” to avoid cash handling.
  • Hot and cold food and drink may be served on a takeaway basis.

Updates

  • Updates will be provided as the situation with social distancing and the coronavirus health advice changes. This notice takes effect from 24/9/20.
  • Any queries? Contact a committee member if present, or by email at [email protected]

Thank you
On behalf of the Management Committee